Please read the following policy carefully before submitting any information to us to ensure that you fully understand how any of your personal information will be processed by us. You should also request our Terms and Conditions.
We are fully committed to protecting your privacy. We collect and process personal information about you in accordance with the Data Protection Act 1998 and, in particular, with the notification which we have made to the Data Protection Commissioner under that Act.
Changes to Data Protection Legislation.
On 25 May 2018 the new General Data Protection Regulation (GDPR) gives individuals more control over how personal information is used and imposes tighter obligations on Swimsprouts who use your personal data. GDPR is an essential requirement for companies who deal with personal data and relates only to a living individual who can be identified from that data. Given the change to the privacy laws we have made the required changes to our Terms and Conditions.
Simple rules regarding SwimSprouts’ use of Personal Data.
Personal information must be collected with justification and;
- Processed fairly and lawfully
- Processed for limited purposes
- Adequate, relevant and not excessive
- Accurate and up to date
- Kept no longer than is necessary
- Processed in line with data subject’s rights
- Secure (electronic and written)
- Not transferred to other countries
What information does SwimSprouts collect?
SwimSprouts only collects the minimum amount of data required in order to provide the best service for you and your child.
When you fill in the ‘Contact SwimSwimsprouts’ form, we will store safely the information you submit. We will never collect sensitive information about you (or your child) without your consent.
How does SwimSprouts use my information?
SwimSprouts collects information about you to process your enquiry.
Does SwimSprouts share my information with anyone else?
We do NOT pass any personally identifiable information (such as your name, email address, address or enquiry) to any third parties, except when acting on your behalf to enable us to deliver our service. There are only two possible cases where we would pass on personally identifiable information;
- If you request us to do so
- If we are legally required to do so
In both cases, we will only ever pass on the minimum amount of information that we consider necessary to fulfil these obligations.
Our Opt-Out Policy
We will never e-mail you unless you have given us your consent. If you receive any unsolicited e-mail from SwimSprouts please contact us immediately at: firstname.lastname@example.org
Ability to update your personal details
If any of your details change over time, please send an email to us at email@example.com. Please ensure that the records we hold are always kept up to date and accurate. Should you wish to cease your relationship with us, please complete the swimmer relinquishment form no later than 4 weeks prior to the payment date. Further information about this can be found within our T&C’s.
What are ‘Cookies’ and does SwimSprouts use them?
Cookies are small files that web sites place on the hard disk of your computer. They are an industry standard, being used by most web sites. By using cookies, web sites can identify your computer, but not you personally. Most browsers have default settings to accept cookies, but can be set to reject them.
How we protect your information
Your information is stored on servers that have several layers of protection to block unauthorised access to your information. Any essential hard copy data is stored in locked cabinets with keys locked away in a fireproof box.
SwimSprouts personnel are required to carry relevant emergency details whilst conducting swimming lessons. This data will always be password protected and secure.
The European Economic Area
If you have any further questions, or concerns regarding this policy, please contact our Data Protection Officer or visit the Office of the Data Protection Commissioner at www.dataprotection.gov.uk